Hotels are managed per date and per property. Each hotel record carries its address, check-in / check-out dates, and a guest list pulled from your team.
Where to Find It
Open a date from the Schedule sidebar, then look for the Hotels section in the Day Dashboard. You can also manage all hotels from Schedule → Travel.
You need the Edit accommodations permission to add or change hotels. View accommodations is enough to see them.
Add a Hotel
Open the Hotel modal
From a day with hotel needs, click Add Hotel.
Search the property
Use the address search to find the hotel. Locations are powered by Google Maps so any property Google knows about is available.
Set check-in and check-out dates
Set the default check-in and check-out dates for the booking. These default for new guests but each guest can override them.
Add guests
In the Guests tab, add team members staying at this property. For each guest you can set:
- Per-guest check-in and check-out dates
- Confirmation number
- Number of nights (auto-calculated from check-in / check-out)
Save
Click Save. The hotel appears on each date it spans.
Bulk Add Guests
When adding multiple guests at once, use the bulk add option in the Guests tab — pick a group or individual members and apply default dates to all of them.
Operational Tips
- Enter confirmation numbers as soon as you have them so they appear on day-sheet exports.
- Keep check-in / check-out times current for accurate day sheets and mobile views.
- A hotel that spans multiple nights appears on every date it covers.
Each hotel’s guest list is independent — moving someone from one hotel to another updates both.