Free Show Settlement Sheet Template
Settlement is the end-of-night accounting with the promoter rep that decides what the artist actually gets paid. Walk in knowing the math and you will catch mistakes before you sign.
What goes on a settlement sheet
Box office
- Tickets sold by price level
- Comps issued
- Gross ticket sales
- Taxes and ticketing fees
- Net box office receipts
Show expenses
- Venue rent
- House crew and security
- Advertising
- Catering and hospitality
- Insurance and other agreed costs (with receipts)
The deal
- Guarantee
- Backend percentage and what it applies to
- Bonuses (sellout, attendance)
- Deposits already paid
Merch
- Gross merch sales
- Venue merch split
- Count in and count out
- Net merch due
Worked example: a simplified versus deal
Deal: $5,000 guarantee versus 85% of net after expenses, whichever is greater. Simplified for illustration; real deals often include promoter profit and other terms.
| Line | Amount |
|---|---|
| Gross ticket sales | $24,000 |
| Less taxes and fees | -$4,000 |
| Net box office receipts | $20,000 |
| Less documented show expenses | -$8,000 |
| Net after expenses | $12,000 |
| 85% backend | $10,200 |
| Guarantee | $5,000 |
| Artist is paid (greater of the two) | $10,200 |
| Less deposit already paid | -$2,500 |
| Due at settlement | $7,700 |
Copy this settlement sheet template
Paste it into Google Docs, Notes, a spreadsheet, or your group chat and fill in the blanks.
SETTLEMENT SHEET Show: ________ Venue: ________ Promoter: ________ BOX OFFICE Tickets sold: ____ @ $____ = $______ Tickets sold: ____ @ $____ = $______ Comps: ____ GROSS .......................... $______ Less taxes / fees .............. $______ NET BOX OFFICE ................. $______ SHOW EXPENSES (receipts attached) Rent ........................... $______ House crew / security .......... $______ Advertising .................... $______ Catering / hospitality ......... $______ Other .......................... $______ TOTAL EXPENSES ................. $______ DEAL Guarantee ...................... $______ Backend: ___% of ______________ = $______ Bonuses ........................ $______ ARTIST EARNINGS ................ $______ Less deposit ................... $______ DUE TONIGHT .................... $______ MERCH Gross: $______ Venue split ___%: $______ Net: $______ Signed (TM): ____________ Signed (promoter): ____________
Settle the money, share the logistics
Settlement tools are on the TourPro roadmap and not in the product today. TourPro already keeps the deal points you advance with each venue (guarantee, deal terms, deposit) on that date’s advance, so the numbers you need at settlement are one tap away. Advances in TourPro.
Frequently asked questions
What is a show settlement?
Settlement is the accounting at the end of the night where the tour manager and promoter rep reconcile ticket sales, agreed expenses, and the deal terms to work out what the artist is owed, then sign off and arrange payment.
How is a versus deal calculated?
In a versus deal the artist receives the greater of a guarantee or a percentage of an agreed figure, often net receipts after documented show expenses. Calculate both numbers and the artist is paid whichever is higher, minus any deposit already received.
What should a tour manager check at settlement?
Check the ticket count against the manifest, confirm comps, ask for receipts for every expense line, make sure expenses match what was agreed in the contract, and confirm the deposit amount before signing.
More free tour templates
Unsure what a term means? See the tour management glossary.