Free Tour Book Template
The tour book, also called the itinerary, is the whole run in one document. It goes out before the first show so everyone knows where they will be every day.
What goes in a tour book
Front matter
- Tour name and dates
- Touring party list with roles
- Key contacts (management, agent, TM, PM, label)
- Tour policies (guest list, per diems, conduct, safety)
Routing overview
- One line per day: date, city, venue or travel
- Day type for each date
- Time zone changes
Daily pages
- One day sheet per date
- Venue address and load-in details
- Schedule, hotel, and travel for that day
Back matter
- Full hotel list with confirmation numbers
- Flight and ground transport summary
- Emergency information and local hospitals for international legs
Example routing overview
The first page most people read in a tour book. Venues are placeholders.
| Date | City | Day | Venue / travel |
|---|---|---|---|
| Thu Mar 3 | Philadelphia, PA | Show | Theater A |
| Fri Mar 4 | Washington, DC | Show | Club B |
| Sat Mar 5 | Richmond, VA | Show | Hall C |
| Sun Mar 6 | Richmond to Atlanta | Drive | 530 mi |
| Mon Mar 7 | Atlanta, GA | Day off | Hotel D |
| Tue Mar 8 | Atlanta, GA | Show | Theater E |
Copy this tour book template
Paste it into Google Docs, Notes, a spreadsheet, or your group chat and fill in the blanks.
TOUR BOOK Tour: ________________ Dates: ________ to ________ TOURING PARTY Name ________________ Role ________ Cell ____________ Name ________________ Role ________ Cell ____________ KEY CONTACTS Management: ____________ Agent: ____________ Tour manager: __________ Production manager: ________ ROUTING DATE CITY DAY TYPE VENUE / TRAVEL _______ _______________ ________ _______________ _______ _______________ ________ _______________ _______ _______________ ________ _______________ POLICIES Guest list: ________ Per diems: ________ Lobby calls: ________ DAILY PAGES (one day sheet per date) HOTELS DATE HOTEL CONF # _______ ________________ ________ TRAVEL Flights: _____________________________________ Ground: ______________________________________
Export the tour book from your live tour
TourPro builds day sheets from your tour schedule, travel, and hotels, and exports a batch of dates to PDF in one go. Your tour book stays in sync with the live tour instead of going stale the day after you print it. Day sheets and export.
Frequently asked questions
What is a tour book?
A tour book is a printed or PDF itinerary for an entire tour: the routing, contacts, policies, hotel list, and a day sheet for every date. It is handed to the touring party before the run starts.
Is a tour book the same as an itinerary?
Yes. Tour book and itinerary are used interchangeably. Some tours call the daily pages the itinerary and the full bound document the tour book.
Do tours still print tour books?
Many still print a small run for the artist and key crew, but most touring parties now rely on a PDF or an app on their phone, because dates and times change after printing.
More free tour templates
Unsure what a term means? See the tour management glossary.