Free Tour Management Templates
The documents every tour runs on, with what goes in each one and a plain-text version you can copy. No sign-up needed.
- Day Sheet templateThe day sheet is the single most-read document on any tour. Here is what goes on one, a filled-in example, and a plain-text template you can copy right now.
- Advance Sheet templateAdvancing a show means confirming every detail with the venue and promoter before you arrive. This template lists the questions to ask, grouped the way most production offices work through them.
- Tour Budget templateA tour budget answers one question before you leave: does this run make or lose money? These are the lines most touring budgets carry, plus a plain-text template you can paste into a spreadsheet.
- Rooming List templateA rooming list tells the hotel exactly who is staying in each room of your block. Send a clean one and check-in at 3 AM takes minutes instead of an argument at the front desk.
- Guest List templateThe guest list is where good intentions blow up the cap. A clear template and a simple approval step keep the box office happy and your comps under control.
- Settlement Sheet templateSettlement is the end-of-night accounting with the promoter rep that decides what the artist actually gets paid. Walk in knowing the math and you will catch mistakes before you sign.
- Tour Book templateThe tour book, also called the itinerary, is the whole run in one document. It goes out before the first show so everyone knows where they will be every day.
New to the terms? Read the tour management glossary.